Tag Archives: live event

L.E.K. Live Webcast

Recently, the consulting firm L.E.K. hired Skillman Video Group for their Boston video live eventwebcasting services. They needed us to webcast an important meeting of all their managing directors. Not all of them could be present, as L.E.K. has offices all over the world.  There was a lot of work that went into the production of this live event but our team was up for the challenge. The work was spread out over two days, the first day being used for setup. The second day was the live webcast.

 Set Up

boston video productionThe day before the meeting, out Boston video webcasting team was on the scene to set up. The set up look all day as there was much to do if we wanted to turn their meeting room into a television studio. The room was a large conference room with three rows of tables forming a semi circle.  The setup was broken down into 4 major parts: Lighting, Audio/Visual and the Control Room. Here’s how it was done:

  • Lighting-Three open faced lights with diffusion panels were used. This arrangement helped us capture the speaker in the right light during the presentation.
  • Visual-Alongside each of the lights were the cameras. The two cameras on the side of the room were to be used on shooting the audience when they spoke and for closeups of the main speaker. The third camera was set in the back of the room and was used for “safety shot.” Safety shots are taken by the director when the other cameras are establishing their shots.
  • Audio– Each seat in the room was equipped with their own microphone. The main speaker used a lavalier mic while he addressed the room. Getting the proper audio out of the room was integral to the people watching the webcast.
  • Control Room-Just outside the conference room was where we had our control room. It was a small unused office that we turned into a command center. All the cable we ran(and taped down for safety!) came out of this room and to its appropriate component. The director and webcasting engineer sat in here during the webcast. The director was calling the shots and the webcasting engineer was ensuring that a good signal was going out over the internet.

The Meetingboston video webcasting

The following day was when the actual meeting took place. Our Boston video production staff arrived around 6 a.m. to get ready for the long shoot. The live event started at 8 a.m. and ran until 5:30 p.m. Overall, the shoot went pretty well. There were some audio issues when the audience forgot to turn on their seat mics but otherwise there were not many hiccups. The director made sure we were getting good shots and our Boston video webcasting engineer was on top of the signal.

Breakdown

After the meeting concluded, it was time to strike the set. Everything we moved had to be moved back. The room had to look the way it did two days earlier before we set up. All the cable we laid down had to be wrapped back up and the gaffing tape had to be thrown away. Any set you break down should look like your video production crew was never there. After we finished, it was a wrap and time to go home!

Skillman Video Group LLC specializes in video production Boston. Call us anytime at 1-800-784-0140.

 

Live Event Shoot at M.I.T.

On March 17, Skillman Video Group shot a live event at the M.I.T. campus. It was for the Sloan School of Business Docotral Research Forum. Even though it was a quick and simple shoot, a lot of hard work still went into it.

Set-Up

Arriving at 8:30 a.m. for a 10:00 start time, the crew got to the room and immediately started boston video production companyto set up. Using a total of three cameras, the team from our Boston video production company got them in place. Two of the cameras were to be used to shoot the speakers while the third one was focused on the projector screen as a placeholder. This was going to be helpful in the editing process. We also had to white balance the camera so that the video we captured was the right color. For lighting, we used two open faced lights and one LED fixture. One of the open faced lights was placed in the back of the room, looking down on the subjects. The other two were placed off to the right of the presenters and helped kill any shadows. Another important aspect of the set up was the blocking. We marked an X on the floor with some gaffing tape in the spot we needed the speaker to stand. This also helped with eliminate shadows by blocking out back light. The audio was sourced through the house system but we still had to test the levels to ensure that the quality was top-notch.

Shoot 

The shoot itself took a little under two hours to complete. Each student presented their thesis and then took questions from a panel of three judges. It was integral to the shoot that our camerapeople were able to get the necessary footage while not taking away from the experience itself. That is true for all live event shoots. Soon after the last speaker presented, the shoot was finished.

Breakdown

Whenever you are breaking down a set, you want to make it seem as if you were never there in the first place. If you moved a table or chair, move it back. If you use gaffing tape to hold down cables, make sure it goes in the trash afterwards. After our Boston video production team cleaned up and packed up all the equipment, it was time to go. The project was not finished however, as there is still plenty of work left to be done in the editing room. Syncing the PowerPoint slides on the projector screen with the sound of the speaker is no easy task. No project is ever fully finished until the client is delivered the tape.

Skillman Video Group LLC specializes in video production Boston. Call us anytime at 1-800-784-0140.

 

SVG on set

2016 Doctoral Research Forum

SVG at MITShooting live events is nothing new for Skillman Video Group, and neither is working with MIT. Recently, SVG was hired to shoot the 2016 Doctoral Research Forum held at one of MIT’s campuses in Boston. The forum was based around 8 presentations that would last about 20 minutes each. It always feels good for SVG knowing that we continuously provide the best videos for our clients, and so much so that they keep us on speed dial for other projects or events.

Although we have worked with MIT before, our approach and protocol stay’s the same. SVG’s videographer, producer, and audio crew arrived at the filming location an hour and a half before the presentations began to set up the equipment. Seeing that we would be filming a live event, it was important to arrive at the location early to test the audio, soundboard, lighting, and camera angles.

Audio

Audio crewWhen filming live presentations it’s important that the camera is able to pick up all the audio from each presenter. By bringing in our audio team it allowed us to hook our camera up to the sound board so any dialogue coming through over the rooms speakers would also be directly sent to the camera. Three presenters were set-up with wireless lavalieres. When it was one presenter’s turns to speak the sound crew would turn down the audio from the prior presenter and turn up the audio for the next. This allowed for an easier transition from one presenter to the next without having to slow the day down due to micing up the next presenter each time. Having three wireless lavalieres not only made for an easier transitions but also kept the presentations flowing. Our audio crew also set-up two wireless microphones. One was set at the podium for introductions into the next presenter, and another at the judge’s table for questions. The audio from these two microphones was also sent to the soundboard and then into the camera. Although audio can be difficult to understand if we are talking logistics, as long as you have the right equipment and audio professionals, the task is easier done than said. All it takes is one wire to connect the soundboard to the video camera.

Camera Set-UpCamera Set-Up

Camera set-up can be tricky when filming live events especially because the videographer must anticipate where the presenters will be walking. In order to ensure that our video cameras would capture the presenter the projector screen, we added tape on the floor so the presenters would know what areas he or she were permitted to walk. Although you will have some presenters who wander off past the black tape, our wide camera angle made sure to capture all movement.

Camera set-up is always important during live events. Seeing that the presenters would be using a projector with slides to show their research we needed to include a close up shot of the presenter, a wide angle shot of the projector and the presenter, as well as a shot of just the projection screen. As stated before we assembled one camera toward the back of the room. We raised the camera up on the tripod to avoid the audience members sitting at the tables in front of the presenter. Having audience heads at the bottom of the screen takes away from the video and is a distraction visually. Another video camera was set-up at the front of the room, but out of the way of audience members. This camera was solely to focus on the presenter and pan to the judges during questions. Finally, a third camera sat on one of the tables at the front of the room. This camera was only set-up to capture the presenters slides. The slides from the presentations were sent to our editor to include into the video. By filming the projector screen it would help the editor in post-production know where each slide is to go.

Natural Lighting

Lighting Although the tape on the floor was to stop the presenters from moving outside of the camera shot, it was also to ensure the presenters would not walk in front of the projector screen and cast a shadow. Shadows would ultimately be the problem to avoid throughout filming. The room we were in brought in a lot of natural lighting, which illuminated the room beautifully but can also cause a lot of unwanted shadows across the background and floor. To avoid the shadows, our professional videographer assembled two LED lights (One small and one larger). The LED lights would add extra light but would also offset the shadows. One thing to keep in mind when working with natural lighting is the suns movement through the course of the day. However, having extra LED lights set-up can be adjusted as the natural lighting comes in through different directions, and again can offset the shadows.

On a side note: when filming indoors with natural lighting always make sure to reset the white balance on the camera.

It’s always a pleasure working with MIT, and we hope to continue our relationship with the University down the road. Though there are always some problems that come up when shooting a live event, our crews preparation only makes those problems minimal.