Recently, the consulting firm L.E.K. hired Skillman Video Group for their Boston video webcasting services. They needed us to webcast an important meeting of all their managing directors. Not all of them could be present, as L.E.K. has offices all over the world. There was a lot of work that went into the production of this live event but our team was up for the challenge. The work was spread out over two days, the first day being used for setup. The second day was the live webcast.
The day before the meeting, out Boston video webcasting team was on the scene to set up. The set up look all day as there was much to do if we wanted to turn their meeting room into a television studio. The room was a large conference room with three rows of tables forming a semi circle. The setup was broken down into 4 major parts: Lighting, Audio/Visual and the Control Room. Here’s how it was done:
- Lighting-Three open faced lights with diffusion panels were used. This arrangement helped us capture the speaker in the right light during the presentation.
- Visual-Alongside each of the lights were the cameras. The two cameras on the side of the room were to be used on shooting the audience when they spoke and for closeups of the main speaker. The third camera was set in the back of the room and was used for “safety shot.” Safety shots are taken by the director when the other cameras are establishing their shots.
- Audio– Each seat in the room was equipped with their own microphone. The main speaker used a lavalier mic while he addressed the room. Getting the proper audio out of the room was integral to the people watching the webcast.
- Control Room-Just outside the conference room was where we had our control room. It was a small unused office that we turned into a command center. All the cable we ran(and taped down for safety!) came out of this room and to its appropriate component. The director and webcasting engineer sat in here during the webcast. The director was calling the shots and the webcasting engineer was ensuring that a good signal was going out over the internet.
The following day was when the actual meeting took place. Our Boston video production staff arrived around 6 a.m. to get ready for the long shoot. The live event started at 8 a.m. and ran until 5:30 p.m. Overall, the shoot went pretty well. There were some audio issues when the audience forgot to turn on their seat mics but otherwise there were not many hiccups. The director made sure we were getting good shots and our Boston video webcasting engineer was on top of the signal.
After the meeting concluded, it was time to strike the set. Everything we moved had to be moved back. The room had to look the way it did two days earlier before we set up. All the cable we laid down had to be wrapped back up and the gaffing tape had to be thrown away. Any set you break down should look like your video production crew was never there. After we finished, it was a wrap and time to go home!
Skillman Video Group LLC specializes in video production Boston. Call us anytime at 1-800-784-0140.